Go to myiium and make sure your status has been changed from ACTIVE to GRAD ('GR') at the mypersonal tab.
If it has been changed, then pick one working day and come back to UIA and go to ANR and get the form called “Release of Certificate”.
With your matric card, go to all 5 offices listed in the form and get their signatures and official seals to confirm that you do not owe these departments any money or that you do not have disciplinary proceedings pending.
(The arrangement of these offices are based on the most convenient place to go first in order to avoid any delay in your application because office like finance div may take some time, so I recommend you to go to the offices based on the listing below, BUT ITS UP TO YOU TO DECIDE)
(i) Finance Division
Most of the graduated student advised me to go to Finance first because here it may take a long time to process the financial statement. Once you’ve got the statement, if everything is ok, you may proceed to the next office but if you have some debts owed you have to go to Muamalat Bank first and pay the debt owed and then come back to finance with the bank slip and hand it over to the person who in charge with your application. Then, once settled, they will sign and stamp the form and you may proceed to the next office.
(ii) Legal Unit
Here, I advised you to dress according to the dress code. Seriously! (in order to avoid anything bad..hehe). Go to the counter and hand over the form and your matric card. In case you dressed not in accordance to the dress code, you may ask your friends who come with you to do it for you provided his/her attires is according to the dress code. Once stamped and signed, proceed to the next place.
(iii) Mahallah
I advise you to go to mahallah first because the staff in the mahallah sometime can be quite annoying and too slow! Sometime they close the mahallah office earlier then the time they should or sometime they went to lunch at 12.30 and open it back around 2.30…seriously!
(iv) Library
Go to the counter and handed over your form and matric card. They will check whether you have any fines in case you didn’t return the book you have borrowed or in case of late return of the book. If there’s fines, please pay! If not, once the stamped and signed…heads to the last Ofice!
(v) IIUM Security
Go down the wooden staircase to the Summons Office for clearance. Give your matric card and the form. The officer will check if there is any summons. Here, then they wil cancel your matric card by punching a hole at your matric card and you can keep the “matric card yg berlubang” as souvenir or kenang-kenangan.
MAKE SURE THE 5 OFFICES SIGN & STAMP ON BOTH PAGES (A&R Copy + Students' Copy)
After clearing at Security Office, DON'T HEAD HOME. Go back to ANR and return the forms back! They will stamp “RECEIVED” on both copies (Student and ANR Copy) and return to you the student copy. Please keep that student copy safe because you will need it in order to collect your release letter and transcript on the given date once it has been endorsed!
That’s it! CLEARANCE!!!! Have fun guys!
….for me, it was totally fun because its like THE AMAZING RACE where you need to run and go to the chosen pit stop and “complete your task in order to go to another pit stop” ..hehe! …I’ve settled this clearance thingy in 1 hour! Haha..damn proud of it!...(and yeah…it will be more fun if you go with friends because after all this, you can chill out and hang out like I did! Hahaha….
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